Exhibitor Guidelines

Exhibitor Schedule

Thursday, Oct. 15

5 – 8 p.m.

Exhibitor Registration and Booth Set-up

8:30 – 10 p.m.

Exhibit Show Grand Opening and Welcome Reception

Friday, Oct. 16

11:15 a.m. – 1 p.m.

Exhibit Show Hours

Connect with attendees during the conference lunch.

1 – 5 p.m.

Exhibit Teardown

Booths must remain in place until 1 p.m. and be completely removed by 5 p.m.

Please note: All times are tentative and subject to change. Confirmed time frames will be shared at least 30 days before the show.

Organizations must be an annual sponsor for the Michigan Association of School Boards in order to participate.

Booth requests must be selected and paid for with a credit card or check payable to Michigan Association of School Boards, 1001 Centennial Way, Ste 400, Lansing, MI 48917-8249.
Installation of exhibits takes place from 9 a.m. – noon on Thursday, Oct. 15, 2026, at the Lansing Center.
In-person show hours are from 8:30 – 10 p.m. on Thursday, Oct. 15, 2026, and from 11:15 a.m. – 1 p.m. on Friday, Oct. 16, 2026.
Removal of all exhibits concludes no later than 5 p.m. after the closing of the show. All exhibits must be dismantled and packed between 1 and 5 p.m. on Friday, Oct. 16, 2026. PLEASE DO NOT tear down prior to 1 p.m.
All times are tentative and subject to change. You’ll be notified of the confirmed time frames at least 30 days prior to the show.
All related equipment, crates, etc., shall be removed from the exhibit hall premises at the conclusion of the show and shall not be brought back on to the premises. It’s not possible to store display material and/or show merchandise. MASB will charge accordingly for removal of all items left on the premises.
No refunds will be made for cancellation of booths or space engaged unless MASB is able to resell the space; no refunds 30 days prior to the show; refunds will not be made for space used only part of the time; subletting or sharing space with another company is prohibited. All refunds are distributed within 30 days after the show.
All exhibits must conform to the size of space provided and show colors provided. In order to have uniformity of show colors, please don’t order table skirts outside of the designated show colors to cover the MASB-provided tables. Any violation of this request will be deemed in noncompliance and MASB reserves the right to change the skirting. You may decorate with multiple colors inside your booth. Exhibits must not be of such character or arrangement as to obstruct the view or interfere with the exhibits of others. MASB reserves the right to relocate exhibitors or adjust floor plans to accommodate the best interests of the show.
Advertising materials and signs of firms other than those that have engaged space are prohibited.
Direct sales or negotiations leading to binding purchase agreements are prohibited. MASB would appreciate being informed of any infraction of this rule.
Exhibitor is fully responsible to pay for any and all damages to property owned by the exhibit hall, its owners or managers, resulting from any act of omission by the Exhibitor. Exhibitor agrees to defend, indemnify and hold harmless the Lansing Center, its owners, managers, officers or directors, agents, employees, subsidiaries and affiliates from any damages or charges resulting from Exhibitor’s use of the property. Exhibitor’s liability shall include all losses, costs, damages or expenses arising from, or out of, or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees and business guests, arising from, or out of, the Exhibitor’s occupancy and use of exhibition premises, or any part thereof.
Insurance coverage is required and the sole responsibility of the Exhibitor. Space is leased with the understanding that the Exhibitor will hold MASB harmless from any or all liabilities, including injury to any person or damage to any property arising from any cause. MASB can’t guarantee Exhibitors against injury, loss or damage through theft, fire, accident or any other cause. All Exhibitors are required to have proof of insurance during the show.
Special needs of disabled participants must be accommodated in compliance with the Americans With Disabilities Act and Michigan law, with special arrangements made by Exhibitors.
All laws and ordinances pertaining to health, fire prevention, public safety and state sales tax are the responsibility of Exhibitors to know while participating in this show.
Motion picture projectors and other apparatus must conform to the state and/or city fire regulations. All draperies or other fabrics or materials must be fire retardant to be used in the decoration of any exhibit. Electrical wiring must conform to local fire codes.
Standard fire codes of Lansing, Michigan must be adhered to by all Exhibitors. Combustible materials or explosives are not permitted in or around the exhibit areas without written permission from the Lansing Center.
All necessary licenses or consents for use of copyrighted works, patented inventions or other intellectual property owned by any third party and used for this exhibit is the sole responsibility of the Exhibitor to secure. The Exhibitor agrees to indemnify, defend and hold MASB harmless against any claim of liability, loss or damages, or infringement of intellectual property rights related to this exhibit.
Only registered Exhibitors will be admitted into the exhibit hall. All attendees must register to enter and must possess an official badge.
Exhibitor registration does not include access to General Sessions, Clinic Sessions or conference networking events. To attend, exhibitors must purchase a separate conference registration or be the sponsoring organization for that networking event.
Rights and privileges of any Exhibitor shall not be infringed on by any other Exhibitor. Interviews, demonstrations, distribution of literature, etc., must take place inside each Exhibitor’s booth. Canvassing outside of the booth is forbidden.
Any Exhibitor that chooses to provide food or beverage inside their booth must contract with the Lansing Center directly.
Promotional materials are prohibited outside your booth.
Registration and attendance at or participation in MASB events constitutes an agreement by the registrant to MASB’s use and distribution of the attendee’s image or voice in photographs, videotapes, electronic reproductions and audiotapes of such events.
Unethical conduct or infraction of rules on the part of Exhibitors or their representatives, or both, will subject Exhibitors or their representatives to dismissal from the exhibit hall, in which event it is agreed that no refund will be made by MASB and, further, that no demand for redress will be made by Exhibitors or their representatives.
Should any unforeseen event render the fulfillment of this agreement impossible, the parties shall mutually amend or terminate the agreement at the option of MASB. The exhibitor hereby waives any claim against MASB for damages or compensation. MASB shall not be financially liable in the event the show is interrupted, canceled, moved or dates changed.
Points not covered to be settled at MASB’s discretion.