Preparing for Your January Board Meeting

Kacie Kefgen

By Kacie Kefgen, MASB Assistant Director of Labor Relations and Legal Services

DashBoard, Dec. 7, 2016

With the winter break fast approaching, many administrators and board members are preparing for their January board meeting now. While there is no longer a statutory requirement for local school boards to hold organizational meetings, it may make sense for your district to take care of some annual items at the January regular meeting.

Here are some common agenda items for a January board meeting:

  • Ceremonial reenactment of the oath of office for elected or reelected board members
  • Election of officers
  • Committee appointments
  • Setting of regular meeting dates
  • Designation of a person for posting meeting notices
  • Designation of a depository for school district funds
  • General appointments (Delegate(s) and Alternate(s) for the MASB Delegate Assembly, County Association of School Boards Representative, Board Parliamentarian, etc.)
  • Other matters specified by board bylaws or policies

Remember that a person must take the oath of office before serving as a board member. Typically, school board members fill out a form that includes an acceptance of office and oath of office well before the first board meeting. However, many boards also hold ceremonial oaths during their first January board meeting for newly elected or reelected board members (see MCL 168.309 and MCL 168.310).

It is also important to note that statute does not set a particular process for electing officers or making committee appointments. Boards should look to their bylaws to determine how those items should be handled. No matter what process is used, however, boards may not use secret ballots for the election of officers or any other board action.

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