2016-2017 School Year Will Bring About Additional Evaluation Requirements

Joel Gerring

By Joel Gerring, MASB Assistant Legal Counsel

DashBoard, June 16, 2016

As the 2015-2016 school year has now drawn to a close, we can begin to take a peek at some of the changes coming for next year with respect to district legal requirements and the like. One such change involves the revised evaluation law that took effect last year (MCL 380.1249) and its evolving requirements for the upcoming school year. An overview of the entire superintendent evaluation process can be found here.

In addition to those aspects of the evaluation process that your district already began to implement during the recently completed academic year, here are the additional requirements that must be in place for next year. As of the 2016-2017 school year, all districts must:

  • Adopt either an evaluation instrument that is listed by the Michigan Department of Education as having demonstrated particular efficacy or adopt a “local evaluation tool” that meets all of the statutory requirements (for reference, MASB’s Superintendent Evaluation Instrument can be viewed here).
  • Provide training to those being evaluated regarding the evaluation instrument that will be used to assess them.
  • Provide training to the evaluators and observers who will be conducting the evaluations.
  • Provide feedback to teachers within 30 days of their evaluation.
  • Ensure that at least one of the two required classroom observations for teachers be unscheduled.
  • Ensure that at least one of the required classroom observations for teachers be conducted by the same administrator who will be responsible for the teacher’s annual year-end evaluation.
  • Adjust the evaluation rubric for teachers in order to ensure that the remainder of the teacher’s annual year-end evaluation (i.e., that portion of their total evaluation score that is not based strictly upon student growth and assessment data) is “primarily based” upon the evaluation instrument.
  • Post information on the district website about the performance evaluation system(s) that are being utilized.

The required website posting as to the performance evaluation systems being used must include the following information:

  • The research base for the evaluation system.
  • The identity and qualifications of the author(s).
  • Either evidence of reliability, validity and efficacy or a plan for developing that evidence.
  • The evaluation frameworks and rubrics with detailed descriptors for each performance level on key summative indicators.
  • A description of the process for collecting evidence, conducting evaluation conferences, developing performance ratings and developing performance improvement plans.
  • A description of the plan for providing evaluators with training.

In addition, if your district decides to utilize a modified instrument, it must also provide:

  • Assurance that the modifications do not compromise the validity of the core research base.
  • The identity and qualifications of a person with expertise in teacher evaluations who has reviewed the adapted or modified evaluation.
  • Assurance that the adaptions or modifications do not compromise the reliability, validity or efficacy of the evaluation instrument or the evaluation process.

(See “Posting Requirements” on our website for more information.)

Also, keep in mind that additional changes and requirements are scheduled to be phased in through the 2018-2019 school year.

These new evaluation requirements can seem complex and daunting. For a list of Frequently Asked Questions regarding the law, visit the MASB website.

More questions? Contact the following MASB staff:

Superintendent Evaluation Donna Oser or 517.327.5923
Training Debbie Stair or 517.327.5904
Legal Questions Joel Gerring or 517.327.5922
Facilitated Evaluation Donna Oser or 517.327.5923

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