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MASB Governance—What’s This Delegate Assembly All About?

Michael Rochholz By Michael Rochholz, MASB Vice President
and
Cheryl Huffman

Cheryl Huffman, MASB Board Liaison

DashBoard, Oct. 7, 2015

NOTE: The deadline for certifying voting delegates and alternates is Thursday, Oct. 8, 2015 at 5 p.m.

On Thursday evening prior to the official start of MASB’s Annual Leadership Conference, the hallway outside the location’s largest ballroom is buzzing with activity as school board members from almost every district around the state check in. They are there to represent their district at the Delegate Assembly, which establishes policy and rules for the Association through resolutions and bylaws. These are used to provide direction to MASB, its officers and committees throughout the year.

But the process is actually initiated at the beginning of every year with the first meeting of the Resolutions and Bylaws Committee. The members of this committee review the current resolutions and bylaws that govern and provide direction for MASB. They also review any resolutions recommended to the committee from the previous year’s Delegate Assembly. The committee then determines which resolutions will be accepted without changes and which will be recommended with amendments or substitutions. The committee also has the power to delete resolutions that are no longer relevant and to develop new ones. At a minimum, the Resolutions and Bylaws Committee meets two-to-three times a year, but may meet more often as required by the actions that need to go before the membership.

A majority vote of the Resolutions and Bylaws Committee or the Board of Directors is necessary to approve a resolution for submission to the Delegate Assembly for approval by the delegates. Copies of the Delegate Assembly Handbook, which includes the amended resolutions and bylaws, are made available to the full membership at least 30 days prior to the Assembly.

All MASB members have the opportunity to directly affect their Association by submitting resolution or bylaw amendment recommendations to the committee or the Board of Directors. These must be submitted to the MASB office no later than 90 days prior to the date of the Delegate Assembly to be considered by the committee and recommended for approval at that year’s meeting.

Members can also participate by serving as a delegate. The Assembly is made up of at least one voting delegate from each school district in the state.

The Delegate Assembly is truly your opportunity to voice your board’s opinion on state issues. The President and Chair of the Resolutions and Bylaws Committee facilitate the meeting and many times, the outcome mirrors what the membership finds to be of importance. The evening can range from quiet and quick, to long and lively.

We hope you understand how much of this process is influenced by you and the board(s) you represent. This process provides MASB with the necessary insight into what is important to its members and gives direction for operation and legislative positions, which allows all of us and MASB to be your voice for public education!

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