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Policy Section 300 - Association Mgmt.
Board of Directors Policies
Section 300
ASSOCIATION ADMINISTRATION
310 Administrative Goals
350 Executive Director Duties and Responsibilities Essential Duties General Duties
355 Executive Director; Incapacity or Replacement Interim Executive Director Replacement of Executive Director; Procedures
310 Administrative Goals
It is the duty of the executive level staff to support, promote and advance the cause of public education. In carrying out these duties, each member of the staff shall observe MASB policies and bylaws as well as the laws of the state and nation.
Duties and work efforts of the administrative staff shall relate to the implementation of the associations strategic plan and its measurable goals.
Each staff member shall seek to perform his or her duties in a manner which will bring respect and dignity to MASB and which exemplifies the highest standards of integrity and ethical behavior.
Approved: 4/6/79 Reviewed: 1/18/02 Amended: 7/27/05
350 Executive Director
Duties and Responsibilities
The executive director, who is chief executive officer of MASB, is employed by and directly responsible to the board. Members of the MASB staff are responsible to the executive director.
The executive director shall: direct of the work of MASB staff; act as a general manager of MASB; be secretary-treasurer of the board without voting powers; prepare an annual budget for MASB; and perform specific duties as assigned by the board. The executive director shall act in accordance with board policies, rules, and regulations as well as in compliance with laws and regulations established by the state and federal governments.
Whenever possible, the executive director shall notify the board (by electronic means or written hard copy) at least seven days prior to the use of vacation or personal time or extended association related travel.
Essential Duties
The administration of MASB and the following essential duties are delegated to the executive director, who shall:
(a) Be responsible for the selection, placement, evaluation, transfer, and dismissal of personnel. (b) Supervise the staff assuring proper personnel practices are adhered to, reply to correspondence, and maintain an organizational chart and job descriptions for all staff positions. (c) Recommend to the board policies, procedures, budgets, consultative services, and staff needs necessary to advance the objectives of MASB. (d) Relate to the news media on MASBs behalf. (e) Sign and execute all contracts, financial vouchers, and checks on behalf of MASB, as authorized by the board. (f) Be responsible for implementing the associations budget, as approved by the board. (g) Designate a staff person to assume responsibilities of the executive director in his or her absence. (h) Maximize the racial and ethnic diversity of staff. (i) Be responsible for working with the board to develop and implement the strategic plan that includes measurable goals.
General Duties
The administration of MASB and the following general duties are delegated to the executive director, who shall:
(a) Prepare notices of meetings, agendas, and reports for the board and keep proper minutes of all duly called meetings. (b) Keep adequate corporate records, assure efficient business practices are utilized, prudently invest MASB funds, and maintain an acceptable financial accounting and reporting system for MASB to assure unqualified audit opinions. (c) Provide assistance and counsel to the membership. (d) Develop timely publications and keep website information and mailing lists up-to-date. (e) Encourage and assist in establishing meaningful county/area associations and regional meetings. (f) Maintain permanent historical records of the association.
Approved: 4/6/79 Amended: 1/13/84 1/21/94 5/10/96 5/14/99 1/18/02 5/16/03 3/11/05 3/17/06 Reference: See MASB Bylaws ARTICLE XII, § 1
355 Executive Director; Incapacity or Replacement
Interim Executive Director
In the event the executive director is unable to perform the duties of his or her office due to illness or other incapacitation, the board shall, at a special meeting called by the president, designate an interim executive director to carry out the functions of that office until the regular executive director resumes his or her duties or until a permanent replacement is employed. Replacement of Executive Director; Procedures
When the board determines a permanent replacement for the executive director is needed, the following procedures will be followed:
(a) The board shall identify the qualifications and experience requirements desired for the position. It is recommended that the criteria for selection of an executive director shall include, but not necessarily be limited to, formal education requirements, management experience and ability, communication and human relations skills, and personality traits. (b) The president, with approval of the board, shall appoint a "Recruitment and Screening Committee" composed of six members and a chairperson from among the directors. (c) The board shall determine the feasibility of using consultant services to coordinate the search. (d) It shall be the responsibility of the committee, in consultation with the board, to determine the best resources and vehicles to advertise the vacancy. (e) The search to fill the vacancy of the position of executive director shall be done in a timely fashion; hence the following schedule is recommended to the committee.
(1) Identify criteria for position and candidate requirements within two weeks following the establishment of vacancy. (2) Complete recruitment and vacancy announcement brochure completed - two weeks. (3) Establish criteria for screening and interview process. (4) Set deadline for applications - six weeks. (5) Screen candidates' credentials: The "Recruitment and Screening Committee" should report to the board the recommended candidates for interview - two weeks. (Board members may choose to review all candidates' credentials.) (6) Interview candidates by board - two weeks. (7) Make final decision on successful candidate - two weeks. (8) Officers of MASB, in consultation with the board, negotiate contract after choice is made - one week.
(Maximum time elapsed 17 weeks)
Approved: 6/6/86 Amended: 1/18/02 7/12/02
Masb-bod-hndbk-section 300
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